Positions - Executive Committee and Volunteer

Below are the Executive Committee and volunteer positions as outlines in our bylaws.  Please refer to the bylaws for information regarding terms of office, eligibility, etc.

Executive Committee Positions

President:

• Act as chief administrator of the guild and act as an impartial representative of the body of members.

• Prepare the agendas for, and preside over, the regular and Executive Committee meetings.

• Ensure that the activities of the guild are compatible with the mission statement, and therefore acts as an ex officio member of all committees except the Elections Committee.

• Delegate responsibilities to Officers and committee chairpersons, form ad hoc committees, and call special meetings of the Executive Committee as needed.

• Be knowledgeable about all guild activities and represent the guild to the community.

• Authorized to sign checks on behalf of the organization in the absence of the Treasurer, and act as mentor to the Vice President.

Vice President (Membership):

• Chair the Membership Committee. The duties of this committee include, but are not limited to:

  • Maintaining an accurate record of current members and guests.

  • Processing new member applications.

  • Sending annual renewal notices.

  • Greeting and signing in members and guests at regular meetings.

• Responding promptly to membership-related communications.

• Call for volunteers to assist as needed.

• Work with the Treasurer to ensure that dues collected are deposited to the guild bank account.

• In the absence of the President, prepare agendas, preside over meetings, and perform other such duties of the President.

Secretary:

• Record the minutes of all regular membership meetings, Executive Committee meetings, and other special meetings as needed.

• Sign the minutes approved by the Executive Committee.

• Maintain an archive of the minutes and other official guild documents.

• Furnish copies of guild documents as requested.

• Handle the social correspondence of the guild

• Chair the Communications Committee, and the Newsletter Editor, Web Mistress/Master, and Librarian shall be members of this committee.

• Call for other volunteers to assist as needed.

Treasurer:

• Manage guild finances.

• Collect and deposit income.

• Sign checks.

• Pay approved club expenditures

• Reconcile the bank accounts monthly.

• Submit signed monthly reports to the Executive Committee.

• Publish quarterly financial status in the guild newsletter.

• Prepare an annual budget for the following year.

• Maintain the financial records of the guild.

• Coordinate an outside audit of the previous years’ bookkeeping.

• May form and chair a Finance Committee to assist with budgeting, auditing, or other accounting issues. Any person or persons appointed by the Treasurer to assist with these tasks must be approved majority vote of the Executive Committee.

Education Director:

• Plan the programs and/or projects for the regular membership meetings.

• Comply with copyright laws.

• Prepare and distribute written project instructions when applicable.

• Coordinate special education events.

• May call for volunteers to form an Education Committee to assist as needed.

Promotions Director:

• Manage the supply of guild literature, keeping information current.

• Negotiate guild member discounts with local bead shop owners

• Find and/or create opportunities to increase public awareness of the guild and the educational opportunities it provides, including, but not limited to:

  • An annual open house.

  • Outside advertising.

  • Selling advertising in the guild newsletter.

  • Informational booths at bead shows and other special events.

• May call for volunteers to form a Promotions Committee to assist as needed.

Volunteer Positions

Newsletter Editor

• Gather content for monthly newsletter.

• Create and distribute the monthly CABO newsletter a week prior to the monthly meeting.

Website Maintenance

• Make sure the CABO website (www.caboraleigh.org) is up and running.  Troubleshoot with Yahoo if it's not.

• Post changes and updates as necessary.

CABO Librarian

• Maintain a spreadsheet, to be posted on the website, of all materials in the library.

• Accept and fill requests for checkouts.  Bring the requested item to the next meeting.

• Make sure to collect the item at the next monthly meeting.  Remind members to bring the materials back after one month.

• Accept donations of beading books, videos or magazines to the library.

• Manage all book reviews (e.g. Interweave Press books).

© Copyright 2006 CABO - Capital Area Beading Organization
Please send any questions or comments about this site to webmaster.